Duties of Officers & Directors

DUTIES OF THE CHAIR
• Supervise and ascertain that the duties of all the officers and committees are being handled properly and efficiently, and assure that all officer, director, and committee reports are being written and communicated in proper fashion.
• Assure that the directors’ & officers’ insurance policy is in effect and up to date.
• Cooperate with the ACS Rubber Division Area Director to submit the Group’s Annual Report to the Division.
• Prepare an agenda for each Board of Directors meeting and communicate this to the officers, directors, and committee chairs at least two weeks in advance of the meeting.
• Report all items of interest to the membership at each general meeting of the Group, and when appropriate, communicate items of interest via the GROUP website.
• Prior to leaving office, coordinate the preparation of a calendar of events with the incoming Chair. This calendar is to assist the new officers & directors in planning and organizing activities for the next year. This calendar is a living document that should be reviewed and revised as necessary during each Board of Directors meeting.
• At the end of the elected term, the Chair shall organize a transitional meeting of the previous and incoming new officers & directors to discuss suggestions for improving the operation of the Group and for reviewing items underway and unfinished.

QUALIFICATIONS OF THE VICE CHAIR
The Vice-Chair shall assist the Chair, and shall assume the duties of the Chair in the absence of that officer.
Qualifications for serving as Vice Chair are:
• A member in good standing of the Group.
• At least two years active participation as an officer, director, or committee chair of the Group.

DUTIES OF THE VICE CHAIR
• Obtain speakers and moderators for each technical meeting. A committee for this purpose can be established at the discretion of the Vice Chair. The slate of presenters and moderators should be completed prior to one month in advance of the meeting date, and provided to the Communications Coordinator.
• Participate in the transitional meeting called by the outgoing Chair, and provide recommendations for improving the execution of the Vice Chair’s duties and responsibilities.

DUTIES OF THE SECRETARY
The Secretary shall have charge of all the books, records, and properties of the Group, except those specifically assigned to another office.
The additional duties of the Secretary shall include: 
• Oversight of the Communications Coordinator.
• Handle all official correspondence for the Group, and work with the Communications Coordinator to assure that information is available on the Group website.
• Issue minutes of all meetings of the Board of Directors and all general meetings of the Group no less than two weeks prior to the next Board of Directors meeting, and maintain a permanent file of all minutes.
• Assure that all written reports from the directors and committee chairs are available for the Board of Directors meeting, and present the report of any director or committee chair that is not in attendance at the Board of Directors meeting.
• Coordinate with the Publicity Committee chair to communicate the annual election results.
• Participate in the transitional meeting called by the outgoing Chair, and provide recommendations for improving the execution of the Secretary’s duties and responsibilities.

DUTIES OF THE TREASURER
The Treasurer shall have charge of all funds of the Group and shall make disbursements subject to the approval of the Board of Directors. The Treasurer will work with the Assistant Treasurer and the CPA to insure that the financial records of the Group are accurate and complete. The Treasurer shall act as the primary check endorser for the Group.
The additional duties of the Treasurer shall include:
• Oversight of the CPA.
• Present a budget at the first meeting of the year.
• Present a financial statement at each Board of Directors meeting.
• Responsible for assuring that the annual tax return is submitted to the Internal Revenue Service.
• Provide the annual financial documents to the Division’s Accounting Manager in accordance with the American Chemical Society regulations. Upon submitting the completed tax return to the IRS, a copy must be submitted to the Division no later than May 15 of the current fiscal year.
• Responsible for issuance and accountability for any Group credit cards.
• Oversight of the Local Arrangements committee, and review of all expenditures made by this committee.
• Participate in the transitional meeting called by the outgoing Chair, and provide recommendations for improving the execution of the Treasurer’s duties and responsibilities.

DUTIES OF THE ASSISTANT TREASURER
The Assistant Treasurer shall assist the Treasurer of the Group, shall act as the secondary check endorser for the GROUP, and shall assume the duties of the Treasurer in the absence of that officer.

DUTIES OF THE CHEMICAL DIRECTOR
The Chemical Director shall serve as representative to the Group’s Board of Directors for producers and suppliers of polymers, chemicals, mixed rubber & plastics materials, and services within the polymer industry. The Chemical Director is a voting member of the Board, and shares the normal responsibilities of voting members. The Chemical Director will attend all Board of Directors meetings and will submit a written report. If unable to attend the meeting, the Chemical Director will submit a written report to the Secretary prior to the meeting.
The additional duties of the Chemical Director shall include:
• Exercise the right to vote the opinion of the represented groups.
• Identify institutions and industry trade groups having potential polymer-related activities with a specific emphasis on elastomers. Interface with appropriate individuals within those entities to identify industry trends, watch-outs, and information on market conditions.
• Update the Board with any new information as defined above, and at the request of the Chair, communicate this information to the general membership.
• Work with the Vice Chair to identify and secure speakers for the technical meetings from the groups represented.

DUTIES OF THE FABRICATOR DIRECTOR
The Fabricator Director shall serve as representative to the GROUP Board of Directors for producers and suppliers of fabricated polymer products. The Fabricator Director is a voting member of the Board, and shares the normal responsibilities of voting members. The Fabricator Director will attend all Board of Directors meetings and will submit a written report. If unable to attend the meeting, the Fabricator Director will submit a written report to the Secretary prior to the meeting.
The additional duties of the Fabricator Director shall include:
• Exercise the right to vote the opinion of the represented groups.
• Identify institutions and industry trade groups having potential polymer-related activities with a specific emphasis on elastomers. Interface with appropriate individuals within those entities to identify industry trends, watch-outs, and information on market conditions.
• Update the Board with any new information as defined above, and at the request of the Chair, communicate this information to the general membership.
• Work with the Vice Chair to identify and secure speakers for the technical meetings from the groups represented.

DUTIES OF THE EQUIPMENT DIRECTOR
The Equipment Director shall serve as representative to the Group Board of Directors for equipment manufacturers that use fabricated polymer products. The Equipment Director is a voting member of the Board, and shares the normal responsibilities of voting members. The Equipment Director will attend all Board of Directors meetings and will submit a written report. If unable to attend the meeting, the Equipment Director will submit a written report to the Secretary prior to the meeting.
The additional duties of the Equipment Director shall include:
• Exercise the right to vote the opinion of the represented groups.
• Identify institutions and industry trade groups having potential polymer-related activities with a specific emphasis on elastomers. Interface with appropriate individuals within those entities to identify new or changed industry standards, trends, and equipment, watch-outs, and information on market conditions.
• Update the Board with any new information as defined above, and at the request of the Chair, communicate this information to the general membership.
• Work with the Vice Chair to identify and secure speakers for the technical meetings from the groups represented.

DUTIES OF THE END-USER DIRECTOR
The End-User Director shall serve as representative to the Group Board of Directors for users of equipment that contain fabricated polymer products. The End-User Director is a voting member of the Board, and shares the normal responsibilities of voting members. The End-User Director will attend all Board of Directors meetings and will submit a written report. If unable to attend the meeting, the End-User Director will submit a written report to the Secretary prior to the meeting.
The additional duties of the End-User Director shall include:
• Exercise the right to vote the opinion of the represented groups.
• Identify institutions and industry trade groups having potential polymer related activities with a specific emphasis on elastomers. Interface with appropriate individuals within those entities to identify new or changed industry standards, trends, and equipment, watch-outs, and information on market conditions.
• Update the Board with any new information as defined above, and at the request of the Chair, communicate this information to the general membership.
• Work with the Vice Chair to identify and secure speakers for the technical meetings from the groups represented.

DUTIES OF THE ACS AREA DIRECTOR
The Area Director shall act as the liaison between the Group and the Division, and shall keep the Group informed about the Division activities, and shall keep the Division informed about the Group activities. The ACS Area Director is elected by the ACS Rubber Division membership. As part of the relationship between the local groups and the Rubber Division, the Area Director is a voting member of the Board of Directors for both the Rubber Division and local groups.
The additional duties of the ACS Area Director shall include:
• Attend all Board of Directors meetings and submit a written report. If unable to attend the meeting, the ACS Area Director will submit a written report to the Secretary prior to the meeting.
• Attend the Spring and Fall meetings of the Division, and act as a member of the Division Executive Committee.
• Cooperate with the Chair to submit the Group’s Annual Report to the Division.